Accounts Payable Coordinator

JOB SUMMARY: The Accounts Payable Coordinator plays a key role in the Accounting Department and utilizes Microsoft applications to execute a variety of tasks. Responsible for disbursements within the company. This is a non-supervisory position. Duties include performing a variety of clerical and bookkeeping responsibilities including reviewing and processing vendor invoices, expense reports, and related supporting documentation in accordance with the Company’s policy and applying generally accepted accounting procedures into the preparation and maintenance of accounting and other records, and preparing financial, statistical, and/or technical reports.

ESSENTIAL DUTIES AND RESPONSIBILITIES*:

• Reviews, processes, and ensures accuracy of vendor invoices, expense reports, and supporting documentation in accordance with the Company’s policy. Codes and reviews vendor transactions.
• Disbursement of funds related to the assigned area of responsibility. Prepares, reviews, and/or posts vouchers and journal ledger accounts from supporting documents ensuring timely and accurate processing. Balances individual account and proofs postings, as necessary.
• Processes weekly payments via different payable sources such as checks, wire transfers, credit cards, and ACH. Prepares and mails invoices, payments or prepares lists of outstanding bills payable. Research and resolve accounts payable issues with employees, customers, and vendors. Update and reconcile the sub-ledger to the general ledger and prepare monthly and quarterly account reconciliations.
• Performs various daily routines and communicate with appropriate departments. May audit and proof accounting reports for clerical accuracy in conformance to the company’s procedures. Charge expenses to accounts and cost centers by analyzing invoices/expense reports and recording entries in accordance with established procedures. Prepare monthly journal entries and other month-end activities including AP accruals. May perform other functions or projects as needed. Process purchase order transactions.
• Review and maintain vendor accounts and request IRS W-9 Forms, as needed. Reconcile and balance A/P aging list to general ledger monthly.
• Prepare accounts payable records for internal control testing.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Working knowledge of bookkeeping and accounting practices; ability to perform a volume of numerical detail work with speed and accuracy; and cross train and/or function as a backup for other AP positions in the department.
• Ability to understand and follow complex oral and written instructions; ability to prepare financial and other records in a systematic, neat, legible manner; ability to establish and maintain effective working relationships with co-workers and other company employees.
• Must be knowledgeable with computer and spreadsheet software programs. Highly motivated and results oriented. Self-starter, organized, and detail oriented.

EDUCATIONAL REQUIREMENTS:

• High school graduate or equivalent required. College level courses in bookkeeping and/or accounting preferred.

EXPERIENCE AND BACKGROUND:

• Two years of accounting experience required. Three years Accounts Payable experience required. Related business school or college courses may be substitute equally for up to one year’s experience; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

WORKING CONDITIONS/PHYSICAL DEMANDS:

• Must be able to sit for extended periods of time.
• Must be able to work at a computer terminal and on a computer keyboard for extended periods of time.

COMPENSATION & BENEFITS

• Salary range: $22.60 to 24.00 per hour
• Medical, Dental & Vision Insurance coverage for employees and their families
• Basic Life & AD&D Insurance
• 401k program with company match
• Profit Sharing program (via 401k)
• Holiday & Performance Incentive Bonus program
• Paid Vacation: 10 days per year to start, increases with tenure
• Sick Leave: 1 hour accrued per 30 hours worked for first 30 days, 6.67 hours per month after.
• 14 paid company holidays, 2 floating holidays & birthday off
• Paid Family Leave: 15 days after 12 months of service for FMLA qualifying events
• Company provided EAP
• Company provided subsidy for health/fitness clubs & apps